GOOD WORKS CAREERS

This page communicates current open, paid positions available at Good Works, Inc.

ADMINISTRATIVE ASSISTANT

Good Works is a Christian nonprofit organization whose purpose is to transform lives by repairing homes for low-income families and sharing the hope found in Jesus Christ.

 

JOB DESCRIPTION   Hourly, Full-time: M-F 8:00-4:00

 

General

  • Receive general incoming telephone calls, answer questions, and provide information about volunteering or applying for assistance, etc. and/or transferring to appropriate staff member or taking phone messages.
  •  Complete work orders for homeowner repairs.
  • Greet visitors at the office and resolve requests or transfer to the appropriate staff member as required.
  • Respond to incoming telephone calls and emails or transfer to appropriate staff member for action.
  • Contact homeowner to schedule repairs as required by the Repair Supervisor, Repair Technician, or Volunteer Leaders.
  • Support/assist staff with administrative needs.
  • Order and stock office supplies (e.g. stationary, paper towels) and volunteer incentives (e.g. shirts, hats) as needed to support the operation.  Organize supplies in designated areas.  
  • Perform basic property management adminstration for tenants in three apartments operated by Good Works.
  • Keep all forms used by the organization current and create new ones when needed.
  • Assist in preparation of the annual Fundraising and Celebration Dinners and other events.
  • Maintain office equipment (postage meter, fax and copier and all individual printers).
  • Participate in office automation initiatives to improve business performance. 
  • Update the Procedures Manual for all existing procedures and responsibilities.

 

Data Entry

  • Accurately enter, update and maintain the data in the Homeowner database.
  • Accurately enter, update and maintain donations in the Donor database and send out donor appreciation letters/emails in a timely manner.
  • Coordinate material donations and send receipt letters.
  • Generate monthly reports for staff members (e.g. homes worked on, ongoing homeowner listing, office volunteer hours).
  • Process all donations and payments from the annual dinners and other special events.

 

Mailings

  • Type and distribute (post, email) general correspondence.
  • Maintain general mailing lists in the database.
  • Coordinate bulk mailings (e.g. newsletters, appeal letters) process by enlisting volunteers, organizing the letters in zip code order and taking the letters and payment to the post office.
  • Make deliveries and pickups at Coatesville Post Office.  Distribute incoming mail to office staff and separate general invoices from contractor invoices.
  • Mail thank you letters to the donors and sponsors from the two annual dinners.

 

DESIRED QUALIFICATIONS

  • Minimum High School Diploma with 5 years Administrative Assistant work experience
  • Proficiency with MS Office including Microsoft Word, PowerPoint, Excel, Access and Outlook.
  • Proficiency with DonorPerfect and Constant Contact or similar applications.
  • Experience operating and troubleshooting copiers, scanners, fax machines, postage machines and other office equipment.
  • Ability to analyze and revise operating practices to improve efficiency.
  • Detail oriented and comfortable working in a fast-paced office environment.
  • Exceptional communication skills and experience dealing with difficult people and situations in a respectful and loving manner.
  • Superior organization skills and dedication to completing projects in a timely manner.
  • Ability to sign a Good Works Statement of Faith and pass PA background checks.

 

Good Works is an equal opportunity employer.  Salary commensurate with experience and other qualifications. Quality benefits package includes health insurance, paid vacation, holidays and PTO.

 

If you are interested in joining the Good Works team, please email your cover letter and resume to:  bob@goodworksinc.org for consideration.